How to Get an Invitation Letter for the Canton Fair?

If you are planning to attend the Canton Fair this October, one of the first things you will need is an invitation letter. This document is essential for applying for a Chinese business visa and for entering the fairgrounds smoothly. Over the past few weeks, we have shared helpful guides on the Canton Fair dates, where it is held, and how to register. In this article, we will continue the series and focus on the step that many international buyers are most concerned about: how to get an invitation letter for the Canton Fair.

What is a Canton Fair Invitation Letter?

A Canton Fair invitation letter is an official document issued either by the fair organizers or by an exhibitor. It allows foreign buyers to:

• Apply for a business visa to China (commonly the M visa).
• Enter the fairgrounds and attend exhibitions.
• Gain early access to certain fair-related services.

This letter acts as a formal confirmation that you are an invited participant of the Canton Fair. Without it, many buyers may face difficulties when applying for their visa or accessing the event.

Types of Canton Fair Invitation Letters

There are generally two types of invitation letters available for buyers:

1. Official Invitation from Canton Fair Organizers

• Issued directly by the China Foreign Trade Centre.
• Suitable for first-time visitors or those who do not have established supplier connections.
• Application can be made via the Canton Fair's official website.

2. Invitation from Exhibitors or Suppliers

• Issued by the suppliers you plan to meet during the fair.
• Beneficial for buyers who already work with Chinese suppliers.
• Can sometimes speed up the process, since suppliers are motivated to help you attend.

Comparison:

How to Apply for a Canton Fair Invitation Letter

Getting your invitation letter is a simple process if you follow the right steps:

Step 1: Prepare the Required Information

You will need:

• Valid passport details
• Company name, address, and contact information
• Your role in the company (buyer, manager, etc.)
• Planned dates of attendance

Step 2: Choose Your Application Method

• Official Website Application: Register on the Canton Fair’s Buyer Service Platform and submit your details.
• Through a Supplier: Contact the exhibitor you plan to meet and request an invitation letter.

Step 3: Submit and Wait for Confirmation

After submission, the review process usually takes a few working days. You will receive the invitation via email or directly on the platform.

Step 4: Print and Use Your Invitation Letter

Always print a copy of the invitation letter, as you will need it both for your visa application and for on-site verification.

Pro Tips:

• Double-check that your name and passport number are correct.
• Apply early to avoid last-minute issues.
• If traveling as a group, make sure each member applies separately.

FAQs About Canton Fair Invitation Letters

1. Is the invitation letter free of charge?
Yes, applying for an official Canton Fair invitation letter is free. Some suppliers may also provide it free as part of their buyer service.

2. How long does it take to receive the invitation?
Normally within 3–5 working days after application.

3. Do I still need an invitation letter if I already have a visa?
Yes, because the invitation letter is also required for on-site buyer badge registration.

4. Can multiple people from the same company apply?
Yes, but each person must apply individually with their own passport details.

How Market Union Can Help You Get Your Invitation Letter

As an experienced sourcing partner in China, Market Union is not only participating in the upcoming Canton Fair but also dedicated to supporting international buyers. If you are unsure about the process of obtaining your invitation letter, you can reach out to us directly. We can help you connect with the right suppliers, provide guidance on the application process, and even assist in issuing supplier-backed invitation letters.

In addition, when you visit us at the fair, you can enjoy exclusive services designed to make your trip easier and more productive:

• Free translation services during supplier meetings.
• Airport and hotel shuttle transfers to save you time.
• Complimentary product catalogues from multiple industries.
• Free samples or branded gifts to take back.
• Sample room visits where you can view hundreds of products in one place.
• On-site guidance to help you navigate the Canton Fair more efficiently.

We encourage you to stay tuned for our upcoming updates about our booth location and activities at the fair. If you would like assistance in getting your invitation letter, feel free to contact us directly. Our team is ready to make sure you have everything in place before October.

Conclusion

Getting an invitation letter for the Canton Fair is the first big step toward attending this world-class trade event. If you still have questions about the process or need personalized support, don’t hesitate to leave a comment, ask us directly, or get in touch with Market Union for one-on-one assistance. We look forward to seeing you at the fair and helping you make the most of your visit!